Last year we gave you some event planning tips here and this time around we wanted to update you all with some new developments that personally helped us!

To some, event planning may seem like a simple job where all to be done is securing the venue and making sure there are enough refreshments for guests. Depending on the event you are planning those are two very important elements that must be secured, however, there is so much more to consider, especially for large scale events.

The number one key to event planning is remaining organized. You will work with many vendors and exhibitors and at times their duties will overlap. As a resilient planner you must be able to balance this heavy load in order to make deadlines, stay within budget, and reach your customers intended goal for the event.

When you are planning a large scale event it is likely you will receive a manual that extensively details rules, regulations, deadlines, third-party vendors, prices, and addresses. These manuals can be very long but it is necessary to thoroughly read and understand all of the information so that potential failures will be avoided. It is important to contact the exhibitor of the manual with specific questions to make sure you are following all the rules and regulations. As you plan, more questions will arise therefore anticipate having a consistent line of communication with your client and the exhibitor.

Your client is the number one priority when planning their event. At times they may be so heavily enthralled with preparing for their event that things may slip their mind. It is imperative that you understand all factors involved so that you can constantly remind your client of important factors and deadlines. This will reduce their stress when they see you are capable of managing their event under pressure. To stay on top of deadlines we suggest having a visual checklist for you to view daily. This will ensure that you commit dates to memory and do not forget! At times mandatory deadlines can affect price and shipping times which are high on the list of importance, highlighting these items in your unique fashion will maintain your organization efficiency.

With these tips you are well on your way to developing a successful event that showcases your expertise as a planner and communicates the goal your client intends to send.